Backstage View in Visio 2010

Visio 2010 - Backstage View

In common with all the other programs in the Microsoft Office 2010 suite, the new File tab in Microsoft Visio 2010 opens a very different File menu from previous versions called Backstage view.  If you already have a Visio drawing open, the default in the navigation pane on the left is the Info tab.  If you have just opened Visio 2010, the default tab in backstage view is New.

The “Getting Started” View in Visio 2010

When Visio 2010 opens the first time, the “Getting Started” window has now been replaced by this New tab in Backstage view, and in the top half of the window recently used drawings and the familiar selection of template categories are displayed.  On the right of this window is a Preview similar to that found in Visio 2007, and beneath it is a Create button that can be used to start a new drawing.  The bottom portion of the New page contains other ways of starting a drawing including using a template from Microsoft Office online and basing a new drawing on either a sample or an existing diagram.

Visio 2010 Navigation Pane

At the top of the left hand navigation pane you will find the commands you would expect to find in a File menu including Save, Save As, Open and Close.  It is the new commands beneath these, however, that are interesting; the first of these is Info.  Like the New tab, the screen is split into three columns; on the right hand side are the properties for the drawing that is open where a title, a category, author details and other properties can be added.  This property area now also includes a thumbnail of the drawing hyperlinked to the open document.

In the centre column of this page are a number of buttons; the default is two, one of which allows you to remove any personal information that might be included with the drawing, and the other that allows the file size to be reduced by removing a variety of components including any unused master shapes, data graphics and a thumbnail picture.  Both of these buttons open the same dialogue box but apply focus to individual tabs within it.

Unlike other Office 2010 programs that use the XML file format, Visio 2010 does not allow a full document inspection, but it does enable the removal of any data from external sources, comments, file paths and other properties you may not wish to share with people outside your organisation.

Visio 2010 Recent Documents View

The Recent tab, as the name suggests allows any recently opened documents, and folders they reside in to be viewed.  A very useful feature in this view is the Push-pin which when clicked pins that particular document to this menu making it readily accessible.  The Print tab contains short-cut icons to the printer dialogue box and Print Preview; it also includes a Quick Print button.  The Save and Send tab contains a number of different commands which are discussed in detail in a separate article.  From backstage view, the Help files can be accessed as can be Options dialogue box.  This was previously available from the Tools menu, and is also the subject of a separate article in this Visio 2010 Training series.

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